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Sourcia

PPE & consumables specialist · France · Luxembourg · Benelux

You have the requirement. We find the supplier.

Specialists in PPE and industrial consumables, we are the outsourced procurement desk for companies with no time to source. You describe the requirement, we come back with three to five qualified suppliers, comparable quotes and a negotiated price. With no supplier commission.

Typical request#SRC-2481
Requirement
4,000 machined parts, 6082 alu, ±0.05
Delivery
Monthly batches of 400 — DAP Luxembourg
Constraint
Natural anodising, material certificate
History
Single supplier since 2019
48 h5 qualified suppliers, capacity verified
Remuneration
Paid by you, never by the supplier
Confidentiality
NDA signed before any drawing is shared
Response time
24 working hours, short-list in 48 h
RFQ languages
FR · NL · EN · DE
48 h
First supplier short-list
3–5
Qualified suppliers per request
0
Commission taken from the supplier
4
Markets covered directly

01The problem

Sourcing is expensive — especially when you do it yourself

01

Your engineers filter instead of producing

Finding a supplier costs three to five man-days per consultation. That time comes out of production or engineering, never out of spare capacity.

02

The quotes you get are not comparable

Different scopes, different incoterms, tooling included or not: the headline gap tells you nothing about real competitiveness.

03

One supplier, therefore no leverage

Without a credible alternative, negotiation becomes polite asking. And the day the supplier falls over, the line stops.

04

Compliance arrives after the order

Expired certificate, incomplete CE marking, untraceable notified body: late discoveries cost the price of the whole batch.

02Specialities

Two areas where we are specialists

We source across eight industries. In two of them we go much further: we hold the catalogue, the compliance and the replenishment.

Workers in hard hats and high-visibility vests on site

Speciality

Personal protective equipment

This is the area where a purchasing mistake engages your criminal liability, not just your budget. We check every reference at source: notified body number, validity of the EU type-examination certificate, standard claimed and its edition year.

  • Notified body and EU type-examination certificate verified, reference by reference
  • Categories I, II and III: high-visibility, fall arrest, respiratory, hearing, footwear, gloves
  • Field trial with a sample of wearers before any annual commitment
  • Named issue, size matrix and planned replenishment
  • Printing and embroidery in company colours
  • Tracking of expiry dates and mandatory periodic inspections

4

compliance checks per reference before we recommend

Discover
Drums of industrial products stored on a spill pallet

Speciality

Industrial and maintenance consumables

A few per cent of your spend, but often half your order lines. On this category the gain does not come from squeezing a unit price: it comes from cutting the number of references and suppliers.

  • Technical equivalence analysis: from eighty references down to about twenty
  • Lubricants, cutting fluids, adhesives, abrasives, cutting tools, cleaning products
  • Framework agreement with a negotiated catalogue and prices fixed for twelve to twenty-four months
  • REACH and CLP compliance, current safety data sheets in the right language
  • Planned replenishment or consignment stock held at the supplier
  • One invoice instead of seven, if you want it

−70 %

fewer references after rationalisation, at equal performance

Discover

04Method

How it works

  1. 01Day 0

    Framing the requirement

    A thirty-minute conversation, then we restate your requirement in writing: quantities, tolerances, standards, lead time, incoterm, payment terms. You approve before anything goes to market.

  2. 02Day 1–2

    Identification & short-list

    We cross our audited network, European industrial databases and fieldwork. Every candidate is called to verify capability, available capacity and acceptance of your terms.

  3. 03Day 3–10

    RFQ & chasing

    Simultaneous RFQ with an imposed response template, logged Q&A, milestone chasing. Every supplier replies in the same format.

  4. 04Day 10–12

    Total-cost analysis

    Comparison grid including freight, packaging, tooling, lead time, risk and payment terms. You see the landed cost, not the headline price.

  5. 05Day 12–20

    Negotiation & contract

    Negotiation on the cost structure, not on a percentage. Then locking the clauses that matter: price revision, penalties, tooling, notice period, exit.

  6. 06Ongoing

    Quality & follow-up

    First article approved, in-line checks, pre-shipment inspection, delivery follow-up and claim management. The supplier stays on the hook until conforming receipt.

05Comparison

Three ways to source. What each really costs.

We are not the right answer in every case. The table says that too.

Source in-houseB2B directory or marketplaceSourcia
Time it costs you3 to 5 man-daysFiltering stays on your desk30 minutes of framing
Suppliers reachedThe ones you already knowThe ones paying for visibilityAudited network + fieldwork + registers
Quote comparabilityVaries with who wrote the briefNone: each its own formatImposed template, total-cost grid
Legal and financial checksRarely doneSelf-declaredVIES, filed accounts, sanctions
Whose interest is servedYoursThe supplier who paidYours — no commission
Makes sense whenYou already have a buyerYou are scouting a new marketThe stake exceeds €15,000

06Examples

What an assignment looks like

Industry · France → Belgium

Second source on a single-sourced part

A welded assembly produced by a single workshop for eleven years, with no comparison point. RFQ opened to five workshops in Wallonia and eastern France, with an imposed response template and an audit of the leading bid.

2 sources

where there was only one

Packaging · Luxembourg

Rationalising a reference portfolio

Eighty packaging references bought from seven different suppliers. Technical equivalence analysis, consolidation, then a single delivered-price RFQ with a committed delivery slot.

80 → 24

references after consolidation

PPE · Netherlands → France

Non-compliance caught before ordering

An offer on protective gloves twenty-eight per cent below market. Notified-body check: the number did not exist, the standard cited had been withdrawn in 2019. RFQ relaunched, real gap down to four per cent.

1 batch rejected

before any order was placed

Illustrative scenarios: they describe the kind of problem we handle and the outcome sought, not assignments already delivered. Our first client references will be published, named or anonymised, with their agreement.

09Commitments

What we commit to

Four written commitments, restated in the engagement letter. They are verifiable — that is the point.

01

Zero supplier commission

The prices you receive are the raw supplier prices. We hand over the original, untouched quotes, and you can contact every canvassed supplier directly.

02

Traceable, auditable RFQ

You receive the named list of suppliers canvassed, the send date, the chase rounds performed and the answers received. A refusal to bid is documented just like a quote.

03

No supplier imposed

Your incumbent stays in the RFQ if you want. In most assignments they align — and that is the best possible outcome for you.

04

We visit the plant

Above a certain commitment, no supplier is recommended without a workshop visit. You receive the completed audit checklist and the dated photo report.

10Fees

How we get paid

The first question any buyer asks an intermediary. Here is the full answer, before you have to ask.

Fixed-fee assignment

from €1,900

One requirement, one full consultation, one deliverable. The amount is agreed before we start and does not move, however many chase rounds it takes.

Best for

One-off need, budget certainty

Success-based

15 to 25 % of the saving

The reference base is written down and validated by you before launch. No saving, no fee. It is the most common model on recurring categories.

Best for

Recurring category, known annual volume

Outsourced procurement desk

monthly retainer

An agreed volume of assignments each month, a dedicated contact, and follow-up of already-referenced suppliers. Replaces a part-time buyer.

Best for

SME with no structured purchasing function

12FAQ

Frequently asked questions

How are you paid? Do you take a commission from the supplier?

Never. We are paid exclusively by you, either a fixed fee per assignment or a percentage of the saving achieved, whichever suits you. Taking a supplier commission would create a direct conflict of interest: we would be pushed to recommend whoever pays best, not whoever serves you best. The prices you receive are the raw supplier prices, with no hidden margin.

How quickly do we receive a first proposal?

A first short-list of qualified suppliers within 48 working hours of the requirement being validated. Compared supplier quotes then follow in five to ten working days depending on technical complexity: a standard consumable is fast, a machined part to drawing with surface treatment requires workshops to genuinely cost it.

Is there a minimum volume to work with you?

No formal threshold, but to be straight with you: below roughly €15,000 of spend on the assignment, our involvement rarely pays for itself — unless the issue is compliance or risk rather than price. We tell you that in the first conversation rather than billing an assignment that will not pay back.

What if we already have referenced suppliers?

That is the most common situation, and often the most profitable. We then act as an alternative source: your incumbent stays in the RFQ, we add three others, and you finally get a comparison point. In most cases the incumbent aligns — you gain without having to switch, which is the best possible outcome.

How do you protect the confidentiality of our drawings and volumes?

We sign an NDA with you before any technical documents change hands, and a second one with each supplier canvassed before anything is sent. On request we run blind RFQs: suppliers receive the specification without knowing the buyer’s identity, which also stops the price being set according to your reputation or size.

Do you only work with European suppliers?

Our core network is European — France, Luxembourg, Belgium, the Netherlands, Germany — because that is where the best lead time / risk / compliance balance sits and where you can actually visit the workshop. We open up to Asia when the price gap genuinely justifies it and the product suits it, but always with pre-shipment inspection: without on-site control, distant sourcing statistically ends badly.

Do you buy in your own name, or do we order directly?

Both are possible. By default you contract directly with the supplier: more transparent, cheaper, and you keep the relationship. If you prefer a single invoice, a single point of contact or centralised payment — common in Luxembourg to simplify VAT — we can buy in our own name and re-invoice you, with the margin stated openly.

What languages do you speak with suppliers?

French, Dutch, English and German. That is not a comfort detail: a Flemish or German workshop approached in its own language replies faster, prices more accurately and negotiates more willingly. That is exactly where single-language buyers in this region leave money on the table.

Something to source? Describe it, we handle it.

Answer within 24 working hours. First conversation free and without commitment.